ACF-801 Case Level Data Standards - Technical Bulletin #3r-V9

This Technical Bulletin lists the data standards for the ACF-801 Child Care Case Record Form. This Form, which is submitted by States and Territories to the Office of Child Care (OCC), includes key case-level data required by the statute governing the Child Care and Development Fund (CCDF). The data standards described here serve as the principal guidance for identifying and correcting errors in case-level data and ensuring accurate data submissions.

This technical bulletin has been updated several times to reflect changes in the report elements and guidance. This version of the document includes information on recent changes to the report, including, the new upper threshold of $3,000 for Total Amount Paid to Provider (#27). Additionally, there is a new response category for the following elements: #18 - Hispanic or Latino Ethnicity, #19 - #23 - Race of the child, and #24 - Sex. For each of these elements, if the Lead Agency asked for ethnicity, race, and sex information for the child but the family did not provide the information, a “9” should be reported. Blanks should be reported only if the state/territory did not collect or capture the information. Note: This bulletin also includes previously released guidance for including families and children served with COVID-19 Supplemental Funds, including the CARES Act, CRRSA, and ARP Supplemental Discretionary funding. The guidance is specifically related to the following elements: Income for Determining Eligibility (#9); Monthly Amount Paid to Provider (#27); and Hours of Care during the Month (#28).