ACF-OCS-CSBG-AT-26-02 Annual Report Submission FY25

Community Services Block Grant

Action Transmittal

AT#: ACF-OCS-DCL-CSBG-AT-26-02

DATE: February 10, 2026

TO: CSBG States and Territories

SUBJECT: FY25 CSBG Annual Report Submission

ATTACHMENT(S): CSBG Annual Report Module 1 Template

Section 678E of the Community Services Block Grant (CSBG) Act, 42 U.S.C. § 9917; Department of Health and Human Services Block Grant Regulations, 45 C.F.R. Part 96; Administration for Children and Families (ACF) CSBG Annual Reports, as approved by the Office of Management and Budget (OMB) (Control No. 0970-0492; Expiration Date — August 31, 2027).

PURPOSE:

To notify states and territories (grant recipients) of the requirements for the Fiscal Year 2025 (FY25) CSBG Annual Report. CSBG grant recipients must submit the FY25 CSBG Annual Report by March 31, 2026, using the approved online CSBG format through the On-Line Data Collection (OLDC) tool.

BACKGROUND:

Per the CSBG Act, section 678E(a)(2), 42 U.S.C. § 9817(a)(2), CSBG grant recipients are required to submit an annual report to the Office of Community Services (OCS). Additional information may be found in CSBG-Information Memorandum (IM)-152, CSBG Annual Report.

SUBMISSION CONTENT AND REQUIREMENTS:

The CSBG Annual Report documents critical activities and outcomes; tracks results from year to year; and assures accountability for performance at the local, state, and federal levels of the CSBG Network. Grant recipients must report directly to OCS through OLDC via GrantSolutions.gov .

This CSBG Annual Report submission covers activities completed during FY25 (October 1, 2024, to September 30, 2025).^[1] The deadline for all CSBG recipients to submit their complete FY25 CSBG Annual Report is March 31, 2026. A complete submission includes:

• State Administration (Module 1) REQUIRED
• Agency Expenditures, Capacity, and Resources (Module 2) REQUIRED
• Community Level (Module 3) RECOMMENDED
• Individual and Family Level (Module 4) REQUIRED

Pre-Populated Information and CSBG Eligible Entities

As this year’s CSBG Annual Report submission involves FY25 activities, the CSBG-eligible entity information is based on the information from the FY25 CSBG State Plan and is pre-populated in OLDC.

Updates on the CSBG Annual Report 3.0

In December 2024, OCS received approval from OMB on an updated version of the CSBG Annual Report. OCS will share additional guidance on the phased implementation of Annual Report 3.0. All states and territories will complete CSBG Annual Report 2.1 (PDF) for the FY25 CSBG Annual Report submission. 

TOOLS, TRAINING, AND TECHNICAL ASSISTANCE

Tools 

States and territories have tools available to ensure a complete and timely submission, including SmartForms and the OLDC system. Prior to submission, OLDC will open for all CSBG grant recipients, and OCS will release SmartForms for all CSBG grant recipients with a completed FY24 CSBG Annual Report.

OCS encourages all grant recipients to review OLDC access information and ensure that staff assignments are accurate for the CSBG Annual Report submission process. Each state and territory should identify at least one individual assigned as the Grant Administrator. OCS does not require the Authorized Official to certify the CSBG Annual Report; therefore, the Grant Administrator is able to certify the report.

If the state or territory requires any individual to obtain a new account, they should complete the Recipient User Account Request Form  (PDF) and the OLDC Access Form (DOCX), then submit both to the GrantSolutions Help Desk to request a new account. If you have questions regarding OLDC access or submissions, please send an email to CSBGData@acf.hhs.gov.

Training

OCS will host training webinars to support understanding of the report and promote effective use of systems and tools that ensure a complete and timely submission of the FY25 CSBG Annual Report. All webinars require advance registration, and additional information is available on the CSBG Events Calendar page. Recordings and slides will be added to the site after the webinar for on-demand access. 

Support for Successful Performance Reporting

OCS remains committed to providing quality training and technical assistance and has adjusted the webinar offerings to consider the deadline for an on-time submission. Recordings and presentation slides for previous webinars are available on the CSBG Webinars page.

Technical Assistance

In addition to the webinars available both live and on demand, OCS offers two additional methods for targeted training and technical assistance (TTA): OCS Annual Report Office Hours and OCS Targeted TTA referrals. 

OCS hosted office hours to support states and territories in submitting their annual report on the following dates:

• Wednesday, January 28, 2026, 3:00—4:00 p.m. ET
• Thursday, January 29, 2026, 10:30—11:30 a.m. ET

Data and Evaluation Specialists will also host regional office hours in February and March. States and territories will receive additional information on Annual Report Regional Office Hours in February. 

As part of OCS’ commitment to providing effective training and technical assistance, states and territories may request targeted TTA with an OCS-funded TTA provider available at no cost by submitting a request to their assigned Data and Evaluation Specialist and copying CSBGData@acf.hhs.gov.

Communications

Please verify whether you are on the CSBG mailing list. If not, email CSBGData@acf.hhs.gov. OCS created this new resource mailbox as a dedicated location for responding to and tracking technical assistance requests, such as mailing list updates, website contacts updates, and OLDC access and reporting issues.

Support

If you have any questions regarding this communication or your CSBG Annual Reports, contact your assigned Data and Evaluation Specialist and copy CSBGStates@acf.hhs.gov to ensure an expedited response. Additional resources are available in the CSBG Annual Report Toolkit.

OCS looks forward to continuing to provide high-quality services to OCS partners.

/s/
Cheryl Zuni
Director, Division of Community Assistance
Office of Community Services